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Venture Capital Fund Administration Solutions
At Fundtec, we specialize in providing comprehensive solutions tailored to the unique operational and regulatory challenges faced by Venture Capital funds. Our commitment to excellence, backed by a team of seasoned professionals and cutting-edge technology, empowers Venture Capital funds to focus on generating returns and delivering value to investors. Explore the world of Fundtec and discover how our Venture Capital Fund Administration services can elevate your fund's performance and streamline your operations.
Benefits with Fundtec
Why do you need Fundtec for your Venture Capital Fund Administration needs
Economic Pricing
At Fundtec, we are committed to delivering exceptional value. Our clients enjoy a comprehensive suite of premium services at competitive prices. Every pricing structure is transparent, meticulously designed to offer a balance of quality and affordability, ensuring optimal ROI.
Expertise and Experience
Our team of experts brings years of experience in private equity fund administration. We understand the intricacies of the industry, allowing us to provide strategic guidance and solutions that are both practical and effective.
SLA driven
Every service at Fundtec is governed by stringent Service Level Agreements (SLAs). We are not just committed to delivering quality but are contractually bound to it. Timeliness, efficiency, and excellence are not just promised but assured and measurable.
Security
In a world where data is as vulnerable as it is valuable, Fundtec stands as a fortress of security. Our protocols, technology, and measures are meticulously crafted to safeguard every piece of information. With us, your data isn’t just stored; it’s shielded.
Client Centric
At the heart of Fundtec’s operations is an unwavering commitment to the client. Every service, every solution, every interaction is client-centric, designed to cater to your specific needs, challenges, and aspirations. With Fundtec, you’re not just a client; you’re a valued partner.
Tailored Reporting
We transcend the one-size-fits-all approach. Our reporting is as diverse as our clientele, each crafted to cater to the distinct needs of individual private equity funds. With Fundtec, receive insights that are not just data but tailored narratives that drive informed decisions.
Benefits with Fundtec
Why do you need Fundtec for your Venture Capital Fund Administration needs
Empowering your journey with our tailored solutions and unwavering commitment.
Our Services
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Valuation-Follow Investment Policy Statement for valuation consistency. -Perform independent investment valuations. -Use market data for precise asset pricing. -Adjust valuations based on market changes. -Align valuation methods between shadow and primary records.
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Shadow Books of Accounts-Establish Investment and Accounting Books of Records. -Integrate data workflows for accurate information management. -Track investments and financial transactions precisely. -Synchronize data across records in real-time. -Regularly update shadow books to reflect accurate financial positions.
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Reconciliation-Conduct daily and monthly reconciliations with Fund Administrators and market data. -Implement three-way reconciliation processes. -Liaise for swift discrepancy resolution. -Utilize tools for efficient break resolution. -Keep reconciliation records up-to-date.
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Deliverable Review-Review Fund Administrator deliverables for accuracy. -Analyze and compare NAV reports. -Scrutinize reconciliation reports for consistency. -Validate NAV comparator reports. -Conduct quality checks on financial reports.
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Operation Integration-Coordinate shadow accounting with Middle and Back Office operations. -Provide comprehensive trade support. -Facilitate daily fund activities and transaction processing. -Ensure effective team communication and coordination. -Optimize operational workflows for efficient.
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Investor Services-Seamlessly onboard & offboard investors with robust digital process. -Conduct thorough compliance checks, including AML and KYC, suited to each investor profile and domicile. -Owning and maintaining IR mailboxes. -Coordinate, document and communicate for capital calls and distributions including notices. -Generating and publishing investor statements via secured dedicated investor portal. -Generate detailed, fund-specific reports for investors, including performance reporting. -Prepare and maintain documents such as factsheets and newsletter. -Handle investor queries regarding capital calls and distributions promptly.
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Compliance Support-FATCA and CRS filings support to ensure regulatory compliance. -Robust Anti-Money Laundering (AML) and Know Your Customer (KYC) compliance solutions. -Coordination of regulatory application and filing procedures. -Comprehensive audit support to assist during regulatory audits. -Swift response to regulatory inquiries and audits.
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Fund Accounting-Recording all the trades and transactions. -Managing contribution and distributions. -Independent pricing and valuation of the portfolio. -Reconciliation of position and cash with counterparties and street. -Recoding and allocating all non-trade expenses. -Calculation of management fees and performance fees aligned with fund agreements. -Monitoring and recording onchain data for digital asset class
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Middle Office Services-Process and settle trades across various asset classes. -Handle OTC trade settlements including verifications. -Match, confirm, and allocate trades to Prime Brokers custodians and exchanges. -Manage lifecycle events from execution to corporate action. -Process mandatory and voluntary corporate actions. -Liaise with street and counterparties to get resolution -Monitor cash flows and liquidity positions.
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Financial Reporting-NAV calculations and reporting on a defined intervals. -Preparation of financial statements, including balance sheets and income statements. -Preparation of comprehensive notes to the accounts. -Deliver tailored reports to fund and investors. -Support in preparing for and facilitating external audits.
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What happens once a candidate is selected?Once a candidate has successfully completed the selection process and has been chosen for a position at Fundtec, an offer letter will be released. However, please note that the offer will be subject to the completion of an extensive background verification process to ensure the accuracy and authenticity of the provided information.
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Can you provide an overview of your recruitment process, from application submission to final selection?Our recruitment process is designed to identify talented individuals who align with our company's values and possess the required skills and qualifications. Here is an overview of the process: Candidates can apply for positions through various job portals or our own job board. Our HR team carefully reviews all applications, assessing them for suitability and qualification. Shortlisted candidates are invited for on-site interviews, which may include multiple rounds of interviews and practical assignments. After a rigorous evaluation process, final selections are made, and offers are extended to deserving candidates who have demonstrated exceptional skills and potential.
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How can I work with Fundtec?To join the Fundtec team, you can apply for our job openings through our dedicated job board. Simply visit our website and navigate to the career section where you will find the current job opportunities. Submit your application online, ensuring that you provide all the required information and necessary documents.
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How does Fundtec Culture look like?At Fundtec, our culture is built on core values that shape our work environment and interactions. Here are the pillars of our culture: Ownership: We encourage our employees to take ownership of their work and responsibilities, fostering a sense of accountability and initiative. Integrity: We uphold the highest ethical standards in all our actions, fostering a culture of trust, transparency, and honesty. Inclusivity: We embrace diversity and promote an inclusive work environment where everyone feels valued, respected, and included. People-driven best practices: We prioritize the well-being and development of our employees, fostering a culture of continuous learning, growth, and collaboration.
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What is the Proof Of Concept program?The Proof Of Concept program means availing services from Fundtec on a trial basis in order to assess its feasibility.
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Is there a time limit?Yes, Fundtec can accommodate the trial run for 1 month.
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How does it work?Fundtec works closely with clients to understand the scope, set up governance, and run the program. The client's objectives and goals are always at the center of whatever Fundtec does.
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What if clients prefer to discontinue after the Proof of Concept run?Proof Of Concept runs are client-centric and totally up to the client's discretion. However, Fundtec has a 99.99% conversion rate for clients in the PoC pipeline.
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Financial Reporting-Fund financial package reporting on defined intervals. -Preparation of financial statements, including balance sheets and income statements. -Preparation of comprehensive notes to the accounts. -Generating & publishing PCAPs (Partners’ capital account statements), -Deliver tailored reports to GPs and LPs. -Support in preparing for and facilitating external audits.
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Limited Partner Services-Seamlessly onboard & offboard Limited Partners with robust digital process. -Conduct thorough compliance checks, including AML and KYC, suited to each Limited Partner's profile and domicile. -Owning and maintaining IR mailboxes. -Managing and tracking of Limited Partner's capital accounts. -Calculation of distributions using the waterfall structure. -Issuance and management of capital call notices to Limited Partners. -Efficient processing and communication of distribution notices. -Ensuring that distributions align with fund performance and executed agreements.
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Compliance Support-FATCA and CRS filings support to ensure regulatory compliance. -Robust Anti-Money Laundering (AML) and Know Your Customer (KYC) procedures. -Coordination of regulatory application and filing procedures. -Comprehensive audit support to assist during regulatory audits. -Swift response to regulatory inquiries and audits.
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Fund Accounting-Recording all the investments and transactions. -Processing and allocating non-trade expenses. -Reporting and reconciliation of cash. -Management of fund cash flows and liquidity requirements. -Calculations of waterfall and carry plans. -SPVs, GP and Management company accounting.
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Limited Partner Services-Seamlessly onboard & offboard Limited Partners with robust digital process. -Conduct thorough compliance checks, including AML and KYC, suited to each Limited Partner's profile and domicile. -Owning and maintaining IR mailboxes -Managing and tracking of Limited Partner's capital accounts. -Calculation of distributions using the waterfall structure. -Issuance and management of capital call notices to Limited Partners. -Efficient processing and communication of distribution notices. -Ensuring that distributions align with fund performance and executed agreements.
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Fund Accounting-Recording all the investments and transactions. -Processing and allocating non-trade expenses. -Reporting and reconciliation of cash. -Management of fund cash flows and liquidity requirements. -Calculations of waterfall and carry plans. -SPVs, GP and Management company accounting.
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Financial Reporting-Fund financial package reporting on defined intervals. -Preparation of financial statements, including balance sheets and income statements. -Preparation of comprehensive notes to the accounts. -Generating & publishing PCAPs (Partners’ capital account statements) -Deliver tailored reports to GPs and LPs -Support in preparing for and facilitating external audits.
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Compliance Support-FATCA and CRS filings support to ensure regulatory compliance. -Robust Anti-Money Laundering (AML) and Know Your Customer (KYC) procedures. -Coordination of regulatory application and filing procedures. -Comprehensive audit support to assist during regulatory audits. -Swift response to regulatory inquiries and audits.
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Treasury Services-Monitor cash flows and liquidity positions. -Report on current and forecasted liquidity. -Manage daily funding and transfer requirements. -Execute wire transfers and manage treasury operations. -Handle partners' subscription and redemption cash movements. -Provide customized reporting and actionable insights on treasury.
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Limited Partner Services-Seamlessly onboard & offboard Limited Partners with robust digital process. -Conduct thorough compliance checks, including AML and KYC, suited to each Limited Partner's profile and domicile. -Owning and maintaining IR mailboxes. -Managing and tracking of Limited Partner's capital accounts. -Calculation of distributions using the waterfall structure. -Issuance and management of capital call notices to Limited Partners. -Ensuring that distributions align with fund performance and limited partner agreements.
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Reconciliation Services-Provide periodic reconciliations reporting with actionable insights. -Run break resolutions and coordination with the counterparts. -Ensue accurate cash balances, position, valuations data. -Monitor and reconcile inter-fund transfers and internal transactions. -Prepare consolidated reports at various level like account, strategies and funds.
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Shadow Accounting-Assume responsibility for and handle the shadow Accounting Book of Record along with the Investment Book of Record. -Oversee the resolution of discrepancies and engage in communication with external entities, including the administrator and counterparts. -Keep up-to-date additional documentation and reporting for facilitating risk management and compliance. -Perform regular reconciliations with counterparts and the fund administrator. -Review fund administrators reporting and liaise for resolution.
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Valuation-Regular valuation of fund investments. -Assessment of the fair value of illiquid assets. -Comprehensive reporting on valuation methodologies and results. -Ensuring valuation compliance with relevant standards. -Facilitation of independent reviews of valuations. -Recording of gains, losses, and updating the asset value in the books.
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LP and GP Accounting-Recording all the investments and transactions. -Processing and allocating non-trade expenses. -Management of fund cash flows and liquidity requirements. -Managing accounts and transactions for Limited Partners. -Overseeing financial aspects for the General Partner. -Accurate allocation of fund expenses between LPs and GPs. -Tracking and recording of capital account movements. -Calculation and recording of management fees. -Carried Interest and Waterfall Calculation Module. -Allocation of profits and losses in line with partnership agreements.
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Reporting-NAV calculations and reporting on a defined intervals. -Preparation of financial statements, including balance sheets and income statements. -Preparation of comprehensive notes to the accounts. -Generating & publishing PCAPs (Partners’ capital account statements). -Performance reporting including IRR, MOIC, and yields. -Deliver tailored reports to GPs and LPs. -Support in preparing for and facilitating external audits.
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Reconciliations-Verification of investments and cash with counter parties. -Generating actionable reports with summary of breaks. -Liaise with counter parties to resolve breaks.
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Capital Call and Distribution Management-Coordinate, document and communicate for capital calls and distributions including notices. -Manage distribution schedules and notifications tailored to each SP